Reportex - Book a Mediation, Hearing or Meeting

Your Full Name*

First Last

Date(s) of Proceedings*

List precise calendar dates (for example, April 25 and 26, 2018).

Alternate Date(s)

Boardroom availability may be limited if your booking is scheduled to proceed within the next 30 days. Please provide alternate date(s) if possible.

Type of Proceedings*

Type of Proceedings (If "Other" Is Selected Above)*

Virtual Proceedings?*

Yes (virtual proceeding)
No (in-person)
Hybrid (virtual and in-person attendees)

For your convenience, Reportex offers fully virtual proceedings in which all parties attend via our secure videoconferencing solution. Detailed instructions on how to participate will be provided to you in order to ensure that you and your clients are fully prepared for virtual attendance.

Email Addresses for Virtual Participants

Please provide the email addresses for all virtual participants so we can invite them to join the proceedings.

Do you require an e-trial technician?*

Yes
No
I don't know

Our e-trial technicians run the electronic platforms for paperless and hybrid (paper + digital) hearings. They present the documents to all parties, maintain the digital document repository, assist witnesses, run the SMARTboard and maintain the exhibit list and record of proceedings.

Boardroom Layout*

Choose how you would like the boardroom tables to be configured.

Boardroom (If "Other" Is Selected Above)*

Your Email (for Booking Confirmation)*

For example, xxx@xxxxx.xxx.

Your Phone Number*

For example, 604 555-1234.

Law Firm / Corporate Entity

List the name of the company you are calling from.

Name(s) of Plaintiff Counsel Attending

If applicable.

Name(s) of Defence Counsel Attending

If applicable.

Name of Mediator / Adjudicator*

Action Number / File Number

List any reference number associated with the proceedings.

Short Style of Cause / Case Reference*

Provide a short reference name for the proceedings.
For example:

Smith v. Jones Mediation
Kirkpatrick Arbitration
NewCo AGM
ABC Union Meeting

ICBC Claim Number (if Applicable)

Length of Proceedings*

Full Day (9:00 a.m. to 5:00 p.m.)
Half Day (2:00 p.m. to 6:00 p.m.)

Length of Remote Proceedings*

Full Day (9:00 a.m. to 5:00 p.m.)
Half Day (2:00 p.m. to 6:00 p.m.)
Half Day (10:00 a.m. to 1:00 p.m.)

Length of Proceedings*

Full Day (9:00 a.m. to 5:00 p.m.)
Half Day (9:00 a.m. to 1:00 p.m.)
Other

Length of Proceedings (If "Other" Is Selected Above)*

Is there a possibility that your proceeding may sit past 5:00 p.m.?*

Yes
No

If your proceeding sits late and we are not notified of this possibility in advance, we might not have staff available to stay after hours. Additional rates apply after 5:00 p.m.

Is there a possibility that your proceeding may sit past 6:00 p.m.?*

Yes
No

If your proceeding sits late and we are not notified of this possibility in advance, we might not have staff available to stay after hours. Additional rates apply after 6:00 p.m.

Is there a possibility that your virtual proceeding may sit past 5:00 p.m.?*

Yes
No

Kindly note that additional rates apply after 5:00 p.m.

Is there a possibility that your virtual proceeding may sit past 5:00 p.m.?*

Yes
No

Kindly note that additional rates apply after 5:00 p.m.

Is there a possibility that your virtual proceeding may sit past 6:00 p.m.?*

Yes
No

Kindly note that additional rates apply after 6:00 p.m.

Is there a possibility that your virtual proceeding may sit past 6:00 p.m.?*

Yes
No

Kindly note that additional rates apply after 6:00 p.m.

Number of People in Attendance (Including Mediator/Adjudicator)*

This will help us determine the size of boardroom you will require.

Number of Breakout Rooms Required (In Addition to Main Room)*

Indicate the number of any additional caucus rooms your group requires.

Number of Virtual Breakout Rooms Required*

Indicate the number of any additional caucus rooms your group requires in the virtual proceeding. These rooms are private virtual 'rooms' which can only be accessed by authorized persons, much like a physical breakout room in our offices.

Is a Court Reporter Required?*

Yes
No
Maybe

We can provide a court reporter if you require a transcript of the proceedings.

Is Lunch Required?*

Yes
No

Our in-house chef can prepare lunch for your group upon request.

Is Lunch Required for In-Office Participants?*

Yes
No

Our in-house chef can prepare lunch for some or all of the in-office participants upon request.

How many people require lunch?

Do You Require Any Additional Boardroom Equipment?

Conference Phone
Laptop
Projector
Projector Screen
TV (with DVD Player)
iPad
Speakers
Whiteboard
Flipchart

Additional fees may apply for electronic equipment rental.

Will a Participant Attend Virtually?

We support participants attending virtually via teleconference and Skype or Zoom (video calling). If "Other," please describe.

Skype Username (If Known)

Enter the username of the person who will be attending virtually. They will need the videoconferencing software installed on the device they intend to use as well as a reasonably fast internet connection, a webcam and a microphone. Most modern laptops, tablets (e.g. iPads) and smartphones have these features built in.

Upon request, we can set up a convenient time to test this connection in advance in order to ensure a smooth connection on the day of your proceedings.

Zoom Username (If Known)

Enter the username of the person who will be attending virtually. They will need the videoconferencing software installed on the device they intend to use as well as a reasonably fast internet connection, a webcam and a microphone. Most modern laptops, tablets (e.g. iPads) and smartphones have these features built in.

Upon request, we can set up a convenient time to test this connection in advance in order to ensure a smooth connection on the day of your proceedings.

Attendee Telephone Number (If Known)

Enter the phone number of the person who will be attending virtually via telephone.

Special Instructions

For example, if you have ordered lunch, are there any food allergies that our chef should be aware of?

Upload Notice of Mediation or Notice of Proceedings

Drop files here or

Accepted file types: doc, docx, jpg, jpeg, png, pdf, Max. file size: 31 MB, Max. files: 10.

Please provide us with a copy of any notice you are providing to the participants setting out the details of the proceedings.

Reportex > Services > Arbitrations, Hearings & Meetings > Book a Mediation, Hearing or Meeting

Book a Mediation, Hearing or Meeting