Reportex - Book a Mediation, Hearing or Meeting

Your Full Name*

First Last

Date(s) of Proceedings*

List precise calendar dates (for example, April 25 and 26, 2018).

Alternate Date(s)

Boardroom availability may be limited if your booking is scheduled to proceed within the next 30 days. Please provide alternate date(s) if possible.

Type of Proceedings*

Type of Proceedings (If "Other" Is Selected Above)*

Virtual Proceedings?*

Yes (virtual proceeding)
No (in-person)
Hybrid (virtual and in-person attendees)

Veritext offers fully virtual and hybrid proceedings. Detailed instructions on how to connect will be provided in order to ensure that the parties are prepared for virtual attendance.

Which Virtual Platform is Required?

If "Other," please describe.

Skype Username (If Known)

Enter the username of the person who will be attending virtually. They will need the videoconferencing software installed on the device they intend to use as well as a reasonably fast internet connection, a webcam and a microphone. Most modern laptops, tablets (e.g. iPads) and smartphones have these features built in.

Upon request, we can set up a convenient time to test this connection in advance in order to ensure a smooth connection on the day of your proceedings.

Number of People Attending Virtually*

This will help us ensure that all attendees are admitted to the virtual proceeding.

Email Addresses for Virtual Participants

Please provide the email addresses for all virtual participants so we can invite them to join the proceedings.

Will a Participant Attend Via Telephone?*

Yes
No
I don't know

Attendee Telephone Number(s) (If Known)

Enter the phone number of the person(s) who will be attending via telephone.

Do you require an e-trial technician?*

Yes
No
I don't know

Our e-trial technicians run the electronic platforms for paperless and hybrid (paper + digital) hearings. They present the documents to all parties, maintain the digital document repository, assist witnesses, run the SMARTboard and maintain the exhibit list and record of proceedings.

Boardroom Layout*

Choose how you would like the boardroom tables to be configured.

Boardroom (If "Other" Is Selected Above)*

Your Email (for Booking Confirmation)*

For example, xxx@xxxxx.xxx.

Your Phone Number*

For example, 604 555-1234.

Law Firm / Corporate Entity

List the name of the company you are calling from.

Name(s) of Plaintiff Counsel Attending

If applicable.

Name(s) of Defence Counsel Attending

If applicable.

Name of Mediator / Adjudicator*

Action Number / File Number

List any reference number associated with the proceedings.

Short Style of Cause / Case Reference*

Provide a short reference name for the proceedings.
For example:

Smith v. Jones Mediation
Kirkpatrick Arbitration
NewCo AGM
ABC Union Meeting

ICBC Claim Number (if Applicable)

Length of Proceedings*

Full Day (9:00 a.m. to 5:00 p.m.)
Half Day (2:00 p.m. to 6:00 p.m.)

Length of Remote Proceedings*

Full Day (9:00 a.m. to 5:00 p.m.)
Half Day (2:00 p.m. to 6:00 p.m.)
Half Day (10:00 a.m. to 1:00 p.m.)

Length of Proceedings*

Full Day (9:00 a.m. to 5:00 p.m.)
Half Day (9:00 a.m. to 1:00 p.m.)
Other

Length of Proceedings (If "Other" Is Selected Above)*

Is there a possibility that your proceeding may sit past 5:00 p.m.?*

Yes
No

If your proceeding sits late and we are not notified of this possibility in advance, we might not have staff available to stay after hours. Additional rates apply after 5:00 p.m.

Is there a possibility that your proceeding may sit past 6:00 p.m.?*

Yes
No

If your proceeding sits late and we are not notified of this possibility in advance, we might not have staff available to stay after hours. Additional rates apply after 6:00 p.m.

Is there a possibility that your virtual proceeding may sit past 5:00 p.m.?*

Yes
No

Kindly note that additional rates apply after 5:00 p.m.

Is there a possibility that your virtual proceeding may sit past 5:00 p.m.?*

Yes
No

Kindly note that additional rates apply after 5:00 p.m.

Is there a possibility that your virtual proceeding may sit past 6:00 p.m.?*

Yes
No

Kindly note that additional rates apply after 6:00 p.m.

Is there a possibility that your virtual proceeding may sit past 6:00 p.m.?*

Yes
No

Kindly note that additional rates apply after 6:00 p.m.

Number of People in Attendance (Including Mediator/Adjudicator)*

This will help us determine the size of boardroom you require.

Number of People Attending in Person*

This will help us determine the size of boardroom you require for your in-person attendees.

Will the Mediator/Adjudicator Attend In Person or Virtually?

In Person
Virtual

This will help us prepare for their arrival.

Number of Breakout Rooms Required (In Addition to Main Room)*

Indicate the number of any additional caucus rooms your group requires.

Number of Virtual Breakout Rooms Required*

Indicate the number of any additional caucus rooms your group requires in the virtual proceeding. These rooms are private virtual 'rooms' which can only be accessed by authorized persons, much like a physical breakout room in our offices.

Is a Court Reporter Required?*

Yes
No
Maybe

We can provide a court reporter if you require a transcript of the proceedings.

Is Lunch Required?*

Yes
No

We will arrange lunch for your group upon request. Catering fees apply.

Is Lunch Required for In-Office Participants?*

Yes
No

We can arrange lunch for your in-office participants upon request. Catering fees apply.

How many people require lunch?

Do You Require Any Additional Boardroom Equipment?

Conference Phone
Laptop
Projector
Projector Screen
TV (with DVD Player)
iPad
Speakers
Whiteboard
Flipchart

Additional fees may apply for electronic equipment rental.

Special Instructions

For example, if you have ordered lunch, are there any food allergies that we should be aware of?

Upload Notice of Mediation or Notice of Proceedings

Drop files here or

Accepted file types: doc, docx, jpg, jpeg, png, pdf, Max. file size: 31 MB, Max. files: 10.

Please provide us with a copy of any notice you are providing to the participants setting out the details of the proceedings.

Reportex > Services > Arbitrations, Hearings & Meetings > Book a Mediation, Hearing or Meeting

Book a Mediation, Hearing or Meeting