Book a Mediation, Hearing or Meeting at Our Vancouver Location

Date(s) of Proceedings*

List precise calendar dates (for example, April 25 and 26, 2018).

Alternate Date(s)

Boardroom availability may be limited if your booking is scheduled to proceed within the next 30 days. Please provide alternate date(s) if possible.

Type of Proceedings*

Type of Proceedings (If "Other" Is Selected Above)*

Boardroom Layout*

One long table
Courtroom style
U-shape
I don't know

Choose how you would like the boardroom tables to be configured.

Your Full Name*

First Last

Your Email (for Booking Confirmation)*

For example, xxx@xxxxx.xxx.

Your Phone Number*

For example, 604 555-1234.

Law Firm / Corporate Entity

List the name of the company you are calling from.

Name(s) of Plaintiff Counsel Attending

If applicable.

Name(s) of Defence Counsel Attending

If applicable.

Name of Mediator / Adjudicator

If applicable.

Action Number / File Number

List any reference number associated with the proceedings.

Short Style of Cause / Case Reference*

Provide a short reference name for the proceedings.
For example:

Smith v. Jones Mediation
Kirkpatrick Arbitration
NewCo AGM
ABC Union Meeting

ICBC Claim Number (if Applicable)

Start Time*

Length of Proceedings*

Half Day (9:00 to 1:00)
Full Day (9:00 to 5:00)
Other

Length of Proceedings (If "Other" Is Selected Above)*

Is there a possibility that your proceeding may sit past 5:00 p.m.?*

Yes
No

If your proceeding sits late and we are not notified of this possibility in advance, we might not have staff available to stay after hours. Additional rates apply after 5:00 p.m.

Number of People in Attendance (Including Mediator/Adjudicator)*

This will help us determine the size of boardroom you will require.

Number of Breakout Rooms Required (In Addition to Main Room)*

Indicate the number of any additional caucus rooms your group requires.

Is a Court Reporter Required?*

Yes
No
Maybe

We can provide a court reporter if you require a transcript of the proceedings.

Is Lunch Required?*

Yes
No

Our in-house chef can prepare lunch for your group upon request.

Do You Require Any Additional Boardroom Equipment?

Conference Phone
Laptop
Projector
Projector Screen
TV (with DVD Player)
iPad
Speakers
Whiteboard
Flipchart

Additional fees may apply for electronic equipment rental.

Will a Participant Attend Remotely?

No
Via Telephone
Via Skype

We support participants attending remotely via teleconference and Skype (video calling). If "Other," please describe.

Skype Username (If Known)

Enter the Skype username of the person who will be attending remotely. They will need Skype installed on the device they intend to use as well as a reasonably fast internet connection, a webcam and a microphone. Most modern laptops, tablets (e.g. iPads) and smartphones have these features built in.

Upon request, we can set up a convenient time to test this connection in advance in order to ensure a smooth connection on the day of your proceedings.

Special Instructions

For example, if you have ordered lunch, are there any food allergies that our chef should be aware of?

Upload Notice of Mediation or Notice of Proceedings

Drop files here or

Please provide us with a copy of any notice you are providing to the participants setting out the details of the proceedings.

Reportex > Services > Arbitrations, Hearings & Meetings > Book a Mediation, Hearing or Meeting at Our Vancouver Location

Book a Mediation, Hearing or Meeting at Our Vancouver Location